Department Coordinator, Center for Continuing and Professional Studies (CCPS)

Job Description:

Provide daily administrative support for the Center of Continuing and Professional Studies (CCPS) financial purposes, such as, but not limited to, processing instructor timesheets and all other paperwork related to instructor payments for adult and Precollege instructors, supporting the CCPS and Precollege leadership with maintaining timely and accurate control of the CCPS accounts payables and receivables, revenue and expense reporting, vendor management, and coordination of departmental and classroom supplies. Assist contract programs with reporting and processing for grants, companies, and other entities.

Responsibilities:

• Review, analyze, and reconcile department lines, revenue and expense accounts, and departmental general spending.
• Process and monitor program-related payroll, action forms, and reimbursements for Adult and Precollege instructors, ensure the receipt of payment certifications, collect all related payment paperwork, maintain adequate supporting documentation, and monitor overall transaction processing for supplies and other spending.
• Ensure timesheet processing meets the Colleges operational standards.
• Process department travel and expense reports.
• Upload faculty information into the CCPS registration systems, assign faculty to their courses, and process any manual adjustments as needed. Generate appropriate reporting to confirm transaction reconciliation.
• Interact and work on projects with other College office staff as required.
• Provide payroll and other appropriate departments with all necessary information for all types of payments.
• Operate as the purchasing agent for CCPS and Precollege supplies, software, office furniture, and equipment.
• Reconcile key accounts on a periodic basis and for annual budgeting purposes.
• Accept other duties upon assignment.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Requirements:

Minimum Qualifications:

• Bachelor's degree degree in Business, Accounting, Finance, or a related field.
• 2- 4 years of appropriate business experience.

Knowledge, Skills, & Abilities:

• Demonstrated ability to work in a financial capacity within an organization requiring the constant processing of transactions, reconciliation of information, and ongoing analysis of financial metrics.
• Strong mathematic skills with ability to reconcile departmental accounts.
• Mid-level to advanced skills in Microsoft Excel with demonstrated technical skills in the areas of pulling and analyzing enterprise system reports.
• Ability to assess financial compliance risks, prioritize tasks, and communicate areas of concern to department leadership regarding financial transactions, vendor relationships, and expense considerations.

Additional Information:

Please note, all offers of employment are contingent upon successful completion of the background check process.

Salary

Salary: $66,313.10 to $71,066.01 per year; commensurate with experience and qualifications.

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $66,313.10 per year with step increments per Salary Schedule 92, after one year of service and annually thereafter.

Work Schedule

Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

• Retirement Plans
• Health Care Plan and Dental Plan
• Employee Assistance Program
• Flexible Spending Account
• Commuter Benefit Plan
• FIT Tuition Exemption Program
• Paid Time Off (Vacation, Personal, Sick and Holidays)
• 4-day Summer Workweek
• Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program

For a full list of FIT benefits, visit our benefits webpage .

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Visa Sponsorship

This position is not eligible for visa sponsorship by the Fashion Institute of Technology.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212 217.3360, titleix@fitnyc.edu.

Physical Requirements and Work Environment

The working conditions for this position will be primarily in an office. The physical requirement for this position will require frequent sitting and frequent standing.

Application Instructions:

In order to considered for this position, please submit the following documents online:

• Resume
• Cover letter
• Unofficial transcript
• A list of three references with telephone numbers and email addresses

Returning Applicants - Login to your FITNYC Careers Account to check your submitted application materials.

Review of applications will begin immediately until the position is filled.

Please note that due to the volume of applications, we will not be able to contact each applicant individually.

Additional information about the Fashion Institute of Technology can be found at: http://www.fitnyc.edu .

About Fashion Institute of Technology:

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for a Department Coordinator.