Personal Assistant to Founder/CEO

About OMNES:

OMNES is a modern, sustainable and cost-conscious women’s fashion brand, designing ethically crafted clothing. OMNES means ‘all’, a reflection of the fact that we all need to work together to change the way we shop, wear and think about fashion. OMNES was founded in London in 2021 to address the gap in access to better wardrobe choices and create a brand that would speak to this unmet need.

The fashion industry is one of the world’s most prolific polluters, with millions of tonnes of textiles ending up in landfill every year, and global supply chain workers being underpaid and exploited. The detrimental impact is vast, and improving the ways it operates could make a truly positive difference to the future of our planet and global community. OMNES strives to act as a responsible global citizen, treating the Earth with respect, and aiming to contribute to its repair.

As a Personal Assistant, you will provide a comprehensive level of administrative and organisational support to the Founder/CEO, ensuring they are fully supported whilst enabling smooth and efficient running of the business.

·       Extensive diary and agenda management

·       Organising events (e.g. team meetings.) 

·       Providing background information on all external and internal meetings

·       Timekeeping/checking for all meetings

·       Supporting production of presentations and papers

·       Raising purchase orders and paying invoices in line with company procedures

·       Handling IT and maintenance queries

·       General office administration including ordering of stationery and the distribution of all post

·       Partner/contact distribution list creation and ongoing management for communications both internally and   externally

·       Provide administrative and organisational support to the wider function as and when required

PERSONAL PROFILE
 

·       Previous experience of working as a Personal Assistant/Executive Assistant to senior leaders in a commercial environment

·       Highly computer literate, particularly in Outlook, Word, PowerPoint and Excel

·       Experience in using technology for meetings (VC, MS Teams, Webex etc.)

·       Strong administrative and organisational skills with the ability to multi task

·       Professionalism and a high degree of confidentiality and integrity, always demonstrating proactivity and diplomacy

·       Strong communication skills including excellent written and spoken English, interpersonal skills and attention to detail

·       Ability to remain calm in a high pressure environment and prioritise

·       Understanding and adherence to the Exec Admin processes and ways of working - filing, file naming conventions, cover and handover procedures

·       Flexible and able to work as part of a team